Welcome to EventApp Wolverhampton

Welcome to EventApp Wolverhampton and thank you for your interest in holding an event in our City.
 
This site has been designed to give you all the help you require to make an application to host your event here so please make sure you have read all the information provided before you complete it.
 
If this is your first time making an application with EventApp you will also need to register to use the site prior to beginning the application – a guidance document for this is available if needed.
 
 
WHY DO I NEED TO APPLY?
 
Any public event that would like to use a Park or Green Space owned by City of Wolverhampton Council needs to be notified to, and considered by, the City’s Public Events Safety Advisory Group (PESAG).
 
If your event is on private land this is not a legal requirement unless it is a condition of your premises licence. However, if you do not notify the PESAG, we cannot support your event, and this may invalidate your public liability insurance.
 
 
BEFORE APPLYING
 
Before you submit your completed application, you may want to either check that your requested venue is available and/or that it is suitable for your event or discuss your proposal further with one of the City Events Team - you can do this by emailing them at:
 
 
MAKING YOUR APPLICATION
 
To make your application you should make use of the documents available on the right-hand side of this page as they should provide all the guidance and information that you need. 
 
You should also make sure to check the table below to ensure that you have submitted your application with enough notice for proper consideration by PESAG and that you have completed all the correct documentation. 
 
Please note: PESAG will not approve any incomplete applications or applications submitted after these deadlines.
 
 
Number of Attendees Submission Deadline Required Documentation
Risk Assessment Confirmation of Public Liability Insurance Event Organisers Questionnaire Event Management Plan & Site Plan
Up to 30 At least 2 weeks prior to event date Yes Yes No No
31 – 100 At least 2 months prior to event date Yes Yes Yes No
101 – 1,000 Yes Yes Yes Yes
Over 1,000 At least 3 months prior to event date Yes Yes Yes Yes

 
AFTER SUBMISSION
 
Once you have submitted your application it will be considered by PESAG. Depending on the size and nature of your event you may be asked to submit further documents and/or to attend a meeting of PESAG to present your event to the members.
 
After this process has taken place, PESAG will contact you to either grant permission for your event or to inform you that you do not have permission so the event cannot go ahead.
 
If you have any questions on this process, then please contact:
 
FEES AND CHARGES
 
There are no fees for making your application on this site, nor for the advice and recommendations provided by PESAG. However, if permission is granted and your event is in a a park or green space owned by the Council, you will be contacted by the City Events Team who will and issue a Hire Agreement and invoice you for any fees (if applicable). You can find details of these fees in the document on the right-hand side. Additional Fees from other Council Departments may also apply.
 
ADDITIONAL INFORMATION
 
Please Note:  All materials, information and guidance provided to Event Organisers by City of Wolverhampton Council (CWC) is for general purposes and may not cover or be relevant to your specific event. CWC cannot be liable for any loss, damage, or cancellation of an event, due to your reliance on the information or guidance for your specific event. You must take all necessary steps to ensure that you investigate the precise requirements, including but not restricted to any published specific guidance, applicable legislation, policies, and planning, which may be required for your specific event.
 
If you need to submit your information in a different format to be able to apply or if you need to contact us to discuss any reasonable adjustments as part of our site permissions process then please contact EventsEnquiry@wolverhampton.gov.uk. CWC is committed to equality of opportunity and supporting diversity and inclusion across all aspects of its work. All applications will be treated equally and confidentiality. For further information please visit this site.

USEFUL LINKS

Aesthetic Clinics H&S Booklet
CWC H&S Team - Useful information
Nail Bars & Salons Booklet
Tattoo & Cosmetics Guidance
Risk Assessment Template and Examples