Welcome to EventApp Oxford
Thank you for your interest in holding an event in Oxford!
Welcome to the application site for the use of Oxford City Council’s public open spaces and parks. If this is your first time making an application you will need to register to use the site prior to beginning your application. Please read the below carefully before proceeding with your application.
Before you apply
As an event organiser you are responsible for research and planning all aspects of your event. Please ensure you have read the following documents, which you can find in the 'Useful Documents' Section on the right:
- Terms & Conditions
- Fees & Charges
- Submission Lead In Times
Before you submit your event application, you may wish to check the venue availability & suitability with a member of the Events Office – firstname.lastname@example.org
If you haven’t planned an event in Oxford before, and would like to talk about your proposal, please contact the Events Office to arrange a digital meeting to discuss – email@example.com
Submitting your application
Please provide the required supporting documents when submitting your event application:
- confirmation of your public liability insurance (minimum £5m, £10m for Broad Street and major events)
- a site-specific, up to date risk assessment
- a site plan. Site plans for our key venues can be downloaded from our .
A non-refundable fee of £20 will be charged for every application submitted. Furthermore, a hire fee and deposit fee will be applicable. Additional fees from other departments may apply.
Depending on the nature and size of your event we or other members of the (SAG) may ask you to submit further documents and / or to present at a SAG meeting.
Once you have submitted all required documents, payment has been made, and we have agreed your event, we will issue you with your final Letter of Confirmation, which needs to be available on site at all times.
Please note that all materials, information and guidance provided to event organisers by Oxford City Council, is for general purposes and may not cover or be relevant to your specific event. Oxford City Council cannot be liable for any loss, damage or cancellation of an event, due to your reliance on the general materials, information or guidance for your specific event. You must take all necessary steps to ensure that you investigate the precise requirements, including but not restricted to any published specific guidance, applicable legislation, policies and planning, which may be required for your specific event.